Latviski English По-русски
Monday 19.11.2018 | Name days: Liza, Līze, Elizabete, Betija

Life after 25 May: is this the end for free publication of photo galleries from events?

(No Ratings Yet)

Baltic news, News from Latvia, BNN.LV, BNN-NEWS.COM, BNN-NEWS.RUMany of us like to check out photos from concerts, conferences or sport events on gallery portals and social networks to have a look at guests of those events. However, after 25 May, when General Data Protection Regulation (GDPR) comes into force, the situation will no longer be the same.

Unless the poster receives permission from the person depicted on photos to be posted, it will not be allowed to publish them on different resources.

This is not expected to apply to publication of photos for journalistic needs.

«No, GDPR does not mean people will not be allowed to take photos and publish them. Because the regulation’s goal is protecting people’s privacy, organizers of different events will have to take into account several conditions, including the context of events and permission from participating people for the publication of photos,» says attorney Ieva Andersone from Sorainen law firm.

GDPR will affect all companies – creative, media and communication industry are no exception. Sorainen law firm’s attorney Ieva Andersone and Squalio IT company productivity solutions specialist Kristaps Sedols explain the factors organizers of public events will have to take into account:

-First of all, images to be made publicly accessible must not allow viewers to identify specific people. For example, panorama views, group photos, pictures of event locations, arms holding cups, etc.;

-Secondly, photos depicting event managers, moderators, lectors, musicians are allowed to be published if those people provided permission for that. People associated with organization of concerts or their broadcasting know very well that world-famous musicians do not permit photos to be taken of the entire event. They often establish specific rules in accordance with which people are allowed to take photos. GDPR requirements are similar. The only difference is that they apply all visitors, explains Andersone;

-Thirdly, it is allowed to publish photos if people depicted on them have given their permission;

-Lastly, requirements for the use of photos for journalistic needs, if it is done with intention of publishing information in the interest of society, remain unchanged. This exception is provided by the Personal Data Protection Law, which specifies GDPR rules in Latvia. Other exceptions are planned for data processing for academic, artistic or literary needs.

«I believe the largest challenge for public event organizers will be the creation of a comprehensive and convenient system that would allow, first of all, getting permission from visitors on taking photos and using them later. Secondly, the system should provide people with the right to express their unwillingness to have their picture taken,» says Andersone. The media have to consider carefully if publication of images does serve public interests and is beneficial to journalism.

Because of that, information materials for different events, such as tickets and membership cards, will have to state if photos are allowed to be taken there and if those photos are allowed to be published in social networks or other public resources. To avoid situations when a person is ‘forced to agree’ getting their photo taken, it is necessary to divide those situations from ones in which it is necessary to have your photo taken to even attend an event.

«For example, if you go to a club, unless you are of a certain age, another reason why you may be denied entry if you refuse to give permission to have your photo taken there. It is important for club owners to inform you about possible photo ops during events. Nevertheless, you still have the right to ask that your photo is not taken or ask that your photo is not published on any public portals,» says the expert.

Because media representatives often cover public events, the requirement to find balance between private data processing principles and freedom of speech also applies here. For example, a major challenge may be deciding if taking photos of popular people in secret and publishing those photos somehow serves public interests. «It would be best for media to perform an internal audit of documents, IT systems and procedures before 25 May to come up with a way to continue working and adding any possible changes to existing operations,» says Andersone.

Any organization that plans to or regularly organizes public events should develop internal guidelines to ensure compliance with GDPR requirements. This will provide employees with information as to how they should act in situations and when they should ask permission from people. Sorainen and Squalio have developed GDPR Ready product to help prepare companies for GDPR based on their activities.

It is highly important to define the data necessary to be collected from visitors to ensure successful realization of organized events. This information may include name, surname, e-mail (for communication). It is no less important to identify the employees that require access to this information (accountant, organizer, etc.), as well as secure safe data storage after the event. Finally it is also necessary to correctly maintain this database to ensure third parties cannot access information.

As for what private persons have to know, Sorainen representatives say: «If after 25 May you notice your face on a photo published in a photo gallery associated with an event you had attended (does not apply to events organized by friends), and you weren’t informed of the photo op and did not give your permission to have your photo taken, you have all the rights to contact the organizer of the event and request that photo to be taken down.»

Leave a reply

  1. Zerry says:

    Maybe someone smarter could open up how it will be for example with business meetings. Taking a group photo of great event, but forgot to ask everyones permissions for publishing. Then what to do? In newsletter or company Faceboook page or similar. Nice suited Mickey mouse head persons only. “we had great strategy meeting with fifteen cartoon characters”.

Week in Lithuania. Lithuanian government approves rules for paying whistleblowers

The Lithuanian government approved on Wednesday, November 14, rules for financially rewarding people who provide the authorities with valuable information on illegal activities.

BNN summary of the week: government formation in Latvia, Brexit plans, and Latvia’s 100th birthday

If someone hoped to see Latvia compile a government before the national holiday, they are going to be disappointed – three parties have decided to exit government formation talks headed by New Conservative Party. NCP’s prime minister candidate Jānis Bordāns receive criticism for having too ambitious and expensive goals. NCP, on the other hand, says parties did not try to study the party’s offers.

PUC commences dispute between AS Gaso and natural gas consumer

On Friday, 16 November, Public Utilities Commission decided to commence a dispute procedure between a natural gas consumer and AS Gaso in regards to natural gas supplies, as confirmed by the commission.

Latvian parties continue informal talks while next prime minister is being picked

While President Raimonds Vējonis is busy picking the next prime minister candidate, politicians of different parties are performing informal consultations. No official consultations are currently planned.

UN's global migration compact stirs up Estonia's calm politics

The Estonian government has taken a long time to reach a unanimous position on the United Nation's Global Compact for Safe, Orderly and Regular Migration. This has been criticised by Estonian President Kersti Kaljulaid, who has to attend a conference in favour of the document in Morocco in December.

Latvian authorities detain CityCommerce Bank co-owner accused of embezzlement

Reinis Tumovs, co-owner of Ukrainian CityCommerce Bank, has been detained in Latvia. He is suspected of embezzling nearly UAH 300 million (EUR 9.5 million), as confirmed by Ukrainian National Police Economy Protection Department on Thursday, 15 November.

Russia ordered to pay damages for Navalny's political arrests by human rights court

Russia has been ordered by the European Court of Human Rights to repay 64 000 euros in damages and costs for politically-motivated arrests of Russian anti-corruption activist Alexei Navalny.

Latvian president to consider Gobzems and Pabriks as perspective prime minister candidates

As parties’ efforts to form a new government continue, Latvia’s President Raimonds Vējonis plans to consider two new prime minister candidates – KPV LV leader Aldis Gobzems and Attīstībai/Par! candidate Artis Pabriks.

EC wants to reduce funding for supplies of fruits, vegetables and milk to schools

European Commission’s proposed regulation on organization of agriculture products market provides for reducing EU funding for the support programme on provision of fruits, vegetables and milk for schools by EUR 29.2 million or the same as United Kingdom’s share.

Genocide verdicts handed to Khmer Rouge leaders in Cambodia

In Cambodia, the two most senior living leaders of the Khmer Rouge Communist regime have been found guilty of their role in the atrocities that resulted in the deaths of at least 1.7 million in Cambodia between 1977 and 1979.

Latvian parties pick candidates to work in Saeima committees

Parties elected to the 13th Saeima have picked representatives to work in the parliament’s standing committees. Final decision will be made 20 November. Harmony may be represented by deputies Nikolajs Kabanovs and Jānis Tutins in Saeima’s Foreign Affairs Committee. Attīstībai/Par! has picked Artis Pabriks, and Union of Greens and Farmers has picked Uldis Augulis.

EU leaders: No appetite for renegotiating Brexit deal

EU leaders have dismissed talk of renegotiating the draft Brexit deal and warned the UK's political situation could make a «no-deal» more likely.

Some rain expected for Latvia’s centenary; cold snap expected next week

The sky will become clear every now and then. Still, some rain is expected for the country’s centenary. Wet snow is expected in the country’s eastern regions. It will be dry in the country for the most part next week, as reported by Latvian State Environment, Geology and Meteorology Centre.

Latvian ministry plans to form Media Ethics Council and develop Latvian Media Ethics Code

Culture Ministry has proposed forming Media Ethics Council. The majority of institutions of the media industry have started working on a self-regulatory council and development of a Single Latvian Media Ethics Code, as reported by the ministry’s public relations office manager Lita Kokale.

Harmony picks representatives in Saeima’s committees

Nikolajs Kabanovs and Jānis Tutins may become Harmony’s representatives in Saeima’s Foreign Affairs Committee, whereas Valērijs Agešins may become the party’s representative in the National Security Committee.

Lithuania’s corruption buster: firms donating to hospitals stand better chance in tenders

The majority of the winners of the tenders organised by major Lithuanian hospitals have expressed their gratitude to the health providers by making donations to them in the form of financial support.

Employment level in Latvia reached 65.3% in Q3 2018

920.1 thousand people or 65.3 % of Latvia population aged 15–74 were employed in Q3 2018. Over the year, employment rate grew by 1.7 percentage points and number of employed persons by 17.2 thousand.

Unemployment level in Latvia was 7% in Q3 2018

In Q3 2018 Latvian unemployment rate constituted 7.0 %. Compared to the previous quarter, unemployment rate fell by 0.7 percentage points, while over the year by 1.5 percentage points.

AS PKL Flote enforces EUR 1.35 million from Riga Freeport authority in court

The Department of Civil Cases of the Supreme Court has ruled that the verdict of Riga Regional Court – one that penalized Riga Freeport authority for breach of Competition Law against PKL Flote – was correct. Now Riga Freeport has ten days, starting with 13 November, to pay the company EUR 1.35 million to cover damages caused by this violation, BNN was told by PKL Flote board chairman Sergejs Odincovs.

British government loses two more members; EU sets date for Brexit summit

In the UK government, Brexit minister Dominic Raab and Northern Ireland's junior minister have resigned in disagreement with the country's draft withdrawal agreement with the EU, already passed by the government.

Saeima deputy: data protection regulation will not protect «KGB associates»

Documents detailing KGB workers’ names, nationality, work place, participation in the Communist party are not covered by the Personal Data Protection Regulation, stresses Saeima deputy Ritvars Jansons from the National Alliance ‘All for Latvia’ – ‘For Fatherland and Freedom/LNNK’.

EP: Moldova and Georgia should continue initiated reforms

Members of the European Parliament welcome the reforms Georgia has commenced. At the same time, Moldova was criticized for its worsened state of democracy and rule of law, as reported by EP press-secretary in Latvia Signe Znotiņa-Znota.

Germany economy shrinks for first time in three years

Germany economy has contracted by 0.2% in the third quarter of 2018, a first such result in the largest economy of the European Union in over three years.

Latvian president gives parties holiday break to continue talks

Latvian President Raimonds Vējonis calls off nomination of NCP candidate Jānis Bordāns to for government. Talks regarding the next prime minister candidate will continue after the state holiday.

Ireland satisfied with Brexit draft deal in every priority

The government of Ireland has stated that draft withdrawal agreement between Irish neighbour, the UK, and the European Union, Dublin had achieved a satisfying result in all its priorities, also regarding the border on the island of Ireland.

Newest comments

What would you wish Latvia for its centenary?

View Results

Loading ... Loading ...

Polls Archive

Category feed: Feed: